Betagro Inbound Logistics Improvement

AS-IS Swimlane Diagram (Current Process)

Feedmill / Purchase / Inbound Officer

Weekly Plans
  • "แผนจัดรถรายสัปดาห์ (Weekly truck allocation plan)"
  • "แผนรับวัตถุดิบรายสัปดาห์ (Weekly inbound material plan)"
  • Created in Excel
SAP
Create Orders in SAP
  • STO (Stock Transport Order) 61xxxxx
  • DO (Delivery Order) 28xxxxx
Send Plans

Sends plan and details to Carrier and Warehouse via Email and Group Line.

Daily/Monthly Summary
  • Summary of all receipts (STO & DO)
  • Daily inbound/outbound summary
  • Share Excel files with other teams
  • Monthly cross-check for transport payment

Many Excel sheets and copy-paste steps; monthly consolidation is heavy.

Carrier Officer

Receive Plans

Receives weekly plans and DO details via email / Line.

Allocate Trucks

Allocates trucks and drivers, then sends license plate and schedule info via Line / Excel.

Keep Records

Keeps own records for settlement reference.

Inbound Warehouse Officer (Plant)

Receive Daily Plan

Receives daily plan of inbound trucks. Gets DO, STO, and truck details via Excel / Line.

Some warehouses lack dedicated inbound staff, so work is overloaded.

Confirm & Store

Confirms receiving of materials and stores documents:

  • "ใบชั่งจากโรงงาน (plant weighing slip)"
  • "ใบ RE (สีขาว)" – internal receiving doc
Excel Summary

Keeps daily inbound/outbound summary per day.

External Warehouse Officer

Keep Weighing Slip

Keeps “ใบชั่งต้นทาง (origin weighing slip)” for each truck. Records DO, Material, Weight, Plate.

Communicate

Sends origin weighing slip info and issue reports (damage, loss) to feedmill via email.

Wrong destination plant recorded.

Weighing Room Officer

Print Weighing Slips

Reads license plates and uses weighing system to print "ใบชั่ง (weighing slips)".

Wrong license plate reading from handwriting.

Provide Documents

Often prints duplicate RE for transport company.

Duplicate RE printing → duplicate billing.

Accounting / Payment

Receive Documents

Receives various weighing slips, RE documents, and Excel summaries.

SAP
Process Payment

Uses SAP TM and Settlement docs (81xxxxx) to generate payment orders.

Manual Checks

Manually checks weight loss and damaged goods.

Cases of duplicate payment, wrong carrier paid, or wrong freight amount.

Systems / Documents

SAP
SAP HANA
  • STO 61xxxxx, DO 28xxxxx
  • GR documents, weights at plant

SAP HANA does not store carrier, so transport payment checks are manual.

SAP
SAP TM
  • Transport order, Settlement 81xxxxx
  • Controls freight, checks oil price
Communication
  • Excel: Plans, summaries
  • Email: Slips, tables
  • Group Line: Quick comms